The Security & Emergency Services Division manages Badging and Site Access for the Lab.  

• Badge Office: badges and parking permits are issued at the Site Access Office for all active LBNL employees, users, and affiliates.

• Request a Badge Appointment 

• To troubleshoot badge issues email siteaccess@lbl.gov or call 510-486-4551 during business hours.

• The Site Operations Center is available 24/7 at 510-486-6999 or SOC@lbl.gov to assist you if you cannot access your space.

• Site Access: badged personnel must use their LBNL badge to gain entry to the site 24/7.

  • • Guests/Visitors/Vendors: submit all requests for business guests, visitors, vendor, and ride share access through the Site Access Management System.

    • Building/Room Access: the Lab badge management system allows badge-holders to request additional building access to their badge via access.lbl.gov. A CSD Security Access Manager (SAM) will review the requests and provide approval as appropriate. For information about gaining access to card-access controlled doors, visit Building and Room Access.

The following link contains information on the requisition and approval process for purchasing domestic freezers, refrigerators, microwave ovens, and other home appliances for non-laboratory use (i.e., used for storing or heating food): Approval to Purchase a Freezer/Refrigerator/Microwave Oven. 

These items must be acquired under a Subcontract if equal to or greater than $10K. The form can also be found on the Lab's procurement forms page. Contact your Division RA(s) with any question on funding. 

• To receive information about a given building, you must be added to the Building Users Google Groups. These lists are auto-generated by the location of each employee's office assignment. Reach out to the appropriate Building Manager list above if you need to be manually added to a building list other than where your office is located:

  • B2: https://groups.google.com/a/lbl.gov/g/b2-users

  • B30/Chu Hall: https://groups.google.com/a/lbl.gov/g/chuhallcommunity

  • B33: https://groups.google.com/a/lbl.gov/g/b33-users

  • B50B: https://groups.google.com/a/lbl.gov/g/b50b-users

  • B70A: https://groups.google.com/a/lbl.gov/g/b70ausers

• If you have any questions or concerns regarding mailstops, please reach out to CSDOps@lbl.gov. 

Each building at the Lab has a building manager that is assigned by the major occupant of that building and a Facilities Area Manager (FAM) that is assigned by Facilities. The Building Manager and FAM work together to ensure that there is clear communication with the building occupants about maintenance, repairs, shutdowns, and other activities that can impact normal building operations. 

Building Managers (ESA)

Each building at the Lab has a Building Manager that is assigned by one of the major Divisions/Areas that occupy that building. However, most of the buildings at the Lab are occupied by several Divisions/Areas, thus it can be tricky to understand who to contact for issues that arise in a given building. For the Chemical Sciences Division, we have established mailing lists that will reach the key personnel as follows:

• For building-related issues, please get in touch with the appropriate team by contacting us through the following  ESA Building Management email lists:

  • B2: B2BuildingManagementTeam@lbl.gov

  • B30: B30BuildingManagementTeam@lbl.gov

  • B33: B33BuildingManagementTeam@lbl.gov

  • B70A: B70ABuildingManagementTeam@lbl.gov

  • Though CSD has space assignments in B50B and B70, ESA does not manage these buildings, thus please contact the following building managers (include CSDOps@lbl.gov as a "cc"):

    • B50B: B50Mgmt@lbl.gov

    • B70: Joey Silveira 

• Team Members

  • Josh Ballesteros, ESA Infrastructure Manager

  • Gracie Hernandez, Building Manager/Space Coordinator/Property

  • Paul Johnson, ESH/Building Management support 

  • Martin Neitzel ESH/Building Management support 

• LBNL Building Manager List: email Sam Phillips, STPhillips@lbl.gov, for building manager questions.

Facility Area Managers (FAM)(Facilities)

The Facilities Area Manager (FAM) is your point of contact for all building issues and ongoing work order requests.

• Facilities Area Manager (FAM): contact your FAM for facilities-related issues such as leaks, utility problems, or HVAC issues.

• The FAMs are assigned by regions in the Facility Regional Map.

The Scientific Equipment Installation (SEI) Team in PIMD can help with scoping the installation of laboratory equipment in your labs. Here are the details from the SEI webpage:

Scientific Equipment Installation

Published on March 26, 2023 by PIMD Admin.

The Scientific Equipment Installation (SEI) Team is a partnership between the Projects & Infrastructure Modernization Division (PIMD) and the Facilities Division to efficiently assess, plan, and execute scientific equipment installations and projects in support of the research divisions. 

Why contact the SEI Team?

Some scientific equipment may come with complex infrastructure support requirements. And what may appear to be a simple equipment installation may actually be more complex than it first appears. 

Key considerations in bringing in or moving equipment into a space include:

• Equipment Specifications (electrical power, temperature and humidity): The equipment may have utility requirements that cannot be met by existing infrastructure – especially if it requires additional power, new ventilation, or strict temperature and humidity ranges. In such cases significant modifications to the existing infrastructure may be required to prepare the space for the equipment.

• Building Code Compliance: Many legacy building systems may not comply  with modern building codes. Any modification of existing spaces for the purpose of installing scientific equipment, even minor ones, may require updates to electrical panels, fire safety systems, and other systems to bring the space up to current safety standards.

• Electrical Safety: Any new equipment that is installed at Berkeley Lab must be certified by a Nationally Recognized Testing Laboratory (NRTL). Many foreign-made equipment may not comply which means the equipment must be certified on-site and be subject to specialized inspections to meet safety requirements prior to shipping and installation. These considerations may need to be accounted for in the purchase agreement.

• Waste Generation: Disturbance or demolition of existing infrastructure also may disturb legacy hazardous materials that must be abated or handled appropriately, which can complicate the overall installation.

Identifying these needs early (ideally before the equipment is ordered, or the funding is requested) will prevent delays in the installation.

The SEI Team can:

• help understand the feasibility of installing equipment in an existing space;

• propose potential spaces for the installations that minimize the need for infrastructure modifications;

• help identify necessary technical specifications for the equipment before ordering;

• provide an estimated cost and timeframe for the installation, including any pre-installation infrastructure work; and/or

• help tailor the scope of the infrastructure work to fit your budget

What can I expect?

Depending on equipment and the current state of the space, the work may be a simple installation, a complex installation, or become a full infrastructure project, as summarized in the table below. Your Facility Area Manager (FAM) can help determine whether your equipment needs may be a complex installation or a project that should be assessed and managed by the SEI team. Because these efforts can take months to more than a year, please contact the SEI team as early as possible.

Contacts

Please contact the SEI Team at seiteam@lbl.gov

Matthew Vieira – SEI Team Leader/Facilities Division

Darren Finger – SEI Deputy Team Leader/Facilities Division

Jenny Ledesma – SEI Project Director/PIMD

• Space: charged as electricity & SST (sustainability) recharges. They can be reviewed in the Rooms by Project report. This report can also be reached by logging into the  Business & Analytics Reporting (BAR) and select "Rooms by Project" under the "Space" section.

• Phones (desk and cellular): http://webbill.lbl.gov/ or use the Telephone Summary report. 

• Cylinder Disposal: EH&S has a guide on how to Return Cylinders based on vendor, cylinder type, and/or contents. 

• Work Orders: reach out to the Division Pr. Resource Analyst. 

If there was damage to scientific equipment in your onsite LBNL laboratory due to an issue with the building's infrastructure, you can submit a Facilities Loss Claim to see if the damage qualifies for financial recovery provided by the Lab. 

The Facilities Division provides building maintenance and infrastructure support for over 90+ buildings at the Lab covering 200+ acres of groundwork, and management of various Lab site services and amenities. You can place Facilities Work Order Requests using the following categories:

• General Work: General Maintenance, Alterations and Improvements, etc

• Transportation

  • Request moves of equipment, shipping/delivery pickups, boxes, recycling, materials for salvage/excess

  • Pickup requests for hazardous materials shipments, please call x5084

• Custodial Services: Request extra garbage can, deep cleaning, floor stripping/scrubbing/waxing etc.

• Conference Room Setup: Conference room table/chair setup, Additional waste containers, Post-conference cleanup

• Estimate: Request an Estimate for Work

• Lock and Key Services

  • Create new key request for rooms

  • Key transfers

  • Create lock shop work request for rekeys, furniture/desk keys, lock repairs, lock installs, door closer requests, etc.

  • Authorizer - Authorize new keys and key transfers

  • Custodian - Acknowledge new keys and key transfers

• Badge Reader Services

  • Request for Badge Reader repairs and maintenance

  • Request for new Badge Reader installations

• Pest Control: Request to remove rodents and insects

• Work Order Lookup Report

  • Access open and closed work orders by work order number, Building, Division, and Customer

  • Create detailed work order reports

• Review my Requests: Review (edit) my Work Requests

Depending on the Work Order type, you may need to provide a Project ID (PID) for the request. If you have any questions or would like help placing a work order, reach out to your Building Manager list:

• • B2: B2BuildingManagementTeam@lbl.gov

  • B30: B30BuildingManagementTeam@lbl.gov

  • B33: B33BuildingManagementTeam@lbl.gov

  • B70A: B70ABuildingManagementTeam@lbl.gov

Starting in early 2024, due to the low volume of mail, the Lab has reduced the number of mail stops to one per building for most buildings. This does not apply to packages.  

• These are the mail stops that pertain to CSD personnel are as follows:

  • B002

    • Mailstop ID: 2R0100

    • Mailstop Location: 002-0100

• • B030

    • Mailstop ID: 30R0205          

    • Mailstop Location: 30-R205 

• • B050B

    • Mailstop ID: 50B4230          

    • Mailstop Location: 050B-4230 - DELIVERY ONLY                                         

• • B006

    • Mailstop ID: 6R2100            

    • Mailstop Location: 006-2100

• • B70A

    • Mailstop ID: 70A3317          

    • Mailstop Location: 070A-3317 

• These stops will serve as designated points for letter deliveries, and we encourage you to check them periodically if you are expecting any correspondence. Please note that this change specifically applies to letters and documents. For packages and larger deliveries, our existing delivery procedures remain unchanged.

• If you have any questions or concerns regarding mailstops, please reach out to CSDOps@lbl.gov. 

See the CSD Internal One Stop Property page

Request Keys using the Lock and Key Services section of the Facilities Work Request Center.

All key requests will be routed for division authorization. Once the key has been authorized, cut and mailed, the new custodian will receive an email with a link to acknowledge possession of the key.

Need to return keys? 

Please mail the keys to:

LBNL Lock Shop

M/S 076-0225

1 Cyclotron Rd

Berkeley, CA 94720

• Space Management Policy (RPM) outlines the Lab's policy on space utilization review, changes in the use of space (both lab and office), requests for space, funding space renovation and moves, and off-site space. 

• Office Locations

  • Lab Phonebook can be used to look up employee contact information, including their office assignment. 

  • Edit your profile information by logging in to HRIS to update your office location. 

• Key Plans: floor plans that show each building by floor level and are available with varying levels of detail including room number, square footage, space use (lab/office/storage/common areas, etc), division allocation (color-coded), and employee name (for offices). 

• Space Reports: the Business Analytics & Reporting (BAR) System at the Lab offers a variety of space reports. The most commonly used reports are below. 

  • Area Sheet: query by building; useful for quickly looking up the building numbers for UCB Campus Buildings (ie: Tan Hall is B850). 

  • Building Detail: query by building and learn the year it was built, the number of floors, square footage by space type (lab, office, common, etc), and division assignment. 

  • Building Summary by Division: useful for finding the different buildings a given division occupies between the Hill, Campus, and Offsite locations.   

  • Room Details and Occupants (office): provides details about office assignments for a given building or division. 

  • Rooms by Project: provides details about the PID/AID for any given room by building for a given Division, PID, PI, and other criteria (see link). 

  • Space Metrics Employee Validation: generates a spreadsheet for all active Lab personnel (including affiliates) and indicates their office location, division, position description, and office type. 

• Lab Maps: Interactive and static pdf

• Contact Josh Ballesteros, ESA Infrastructure Manager, for space questions or requests. 

A Technical Area Designation (TAD) must be obtained before Facilities can perform work, corrective and preventative maintenance activities in a technical area.

To update your TAD information:

• Click on "Search Rooms" and query by Building, Division, or Authorizer.

• Select a single or multiple rooms and click "Edit Selected" button.

• In the Edit Room/s Detail screen indicate whether or not release is required and release conditions, if any. Provide TWO authorized releasers for locations requiring release. Indicate which is primary.

• Click on "Send e-mail" for quickly sending email to the Facilities Space Planning group for any room (keyplan) related details.

• Technical Area Designation is intended to facilitate communication between the technical area contact person (e.g. area safety leader, facility manager, lab lead PI, work lead) and non-resident worker(s) regarding hazards that are associated within the workspace operation(s)/experiment(s) (i.e. not building/facility infrastructure)

• Reference Technical Area Designation Policy

The Engineering Division at the Lab provides Water Leak Prevention guidelines and assistance 

• General Guidance

• Flexible Water Line Connections and Fittings Best Practices for Research Equipment

• Water (LCW/DI) Assistance Request 

If this is an URGENT matter (imminent flooding) please call the Plant Maintenance Technicians at (510) 486-5481, staffed 24/7. 

• Training

• Authorization

  • LOTO

• Lab Overview

• CSD Process

• Reports

  • Building Management Folders: documents related to managing B2, B30, B33, and B70A. 

• Useful Links